Filtering and Exporting Outlook Items by EntryIDs

When managing a large number of Outlook items stored in .pst and .ost files, filtering and exporting based on unique identifiers is crucial. This topic describes using the EntryID (PR_ENTRYID) and ID (PR_RECORD_KEY) properties of an item to filter and export items to different file formats.

EntryID Property

This property corresponds to the MAPI property PidTagEntryId. The EntryID is used by message store and address book providers as a unique identifier for their objects. Solutions should not depend on the EntryID property to be unique unless items will not be moved. The EntryID changes when:

• an item is moved into another store, for example, from your Inbox to a Microsoft Exchange Server public folder;
• an item is moved from one Personal Folders (.pst) file to another .pst file;
• an item is exported and then imported (even to the same folder);
• an Outlook data file is renamed or moved (and has been accessed through MAPI or opened in Outlook).

This property can contain either a long-term or a short-term identifier.

ID Property

This property corresponds to the MAPI property PidTagRecordKey. This property is a binary value that uniquely identifies a row in a table view. The ID property does not change when an Outlook data file is renamed or moved. Each new or modified Outlook item is assigned an ID number that is greater than the previous one.

Filtering Items by EntryIDs and IDs

To filter Outlook items by EntryIDs, you can enter the EntryID of the item in the search box and press Enter. The search string is in hexadecimal format. You can use Boolean search operators and wildcards (*, ?) to search for EntryIDs based on patterns.

To filter Outlook items by IDs, enter the ID of the item in the search box and press Enter. The search is performed using a hexadecimal number. To find recent items, you can use the less than (<) or greater than (>) operators.

To export the search results, you can select all items (Ctrl+A), go to File > Export, choose the desired file format, and select "Selected items only".

Exporting Items by EntryIDs Using PowerShell

PstScan Pro can export items by EntryIDs and IDs from .pst and .ost files in batch scripts. This can be done using PowerShell, Task Scheduler, and other automation tools. To accomplish the export, you need to utilize the command line options provided by the software.

cd "C:\Program Files (x86)\PSTWalker Software\PstScanPro"
$PSTFiles = @("c:\outlook.pst", "c:\outlook.ost")
foreach ($PST in $PSTFiles){
   .\pstscanpro.exe convert eml -f "$PST" -n entryId --% -q "entryid:BF4FEA0B6AD6C14ABBEE82F4858DE8B724A95200" -p "D:\PST-Exports" --headers --srcfolders
}

cd C:\Program Files (x86)\PSTWalker Software\PstScanPro
pstscanpro.exe convert pst -f c:\users\*.pst -p "D:\PST-Queries" -q "id:>=52A924" --srcfolders --fullscan --harddel

Search reference tables

The following table shows you some examples of searches you might find useful. In addition to these examples, you can use AND, OR, NOT, ALL, ATLEASTONE, NEITHER, NOTALL, ?, *, <, >, =, and other operators to refine your search. Operators should be typed in uppercase letters.

• Press F1 in the search box to show the search tree

• Press F1 in the grid to clarify why a message was found

See Also